I’ve got a really simple strategy for you today.
Keeping the day running to time is critical to the success of your conference and while reining in speakers who overrun is one thing that can cause things to run late, we also have to get your delegates back into their seats so the speakers can start on time.
A really effective strategy I’ve been recommending to clients who book me as the MC and Host for their conferences is to play a 60-second piece of music a minute before the next presentation begins.
The purpose of this piece of music being used before every presentation is that it signals to everyone that they have 60-seconds in which to finish the conversation they might be having, and find their seat.
The piece I recommend is actually a royalty free piece of music available from Audio Jungle called Hybrid Countdown (check it out here: https://audiojungle.net/item/hybrid-countdown/10020222?s_rank=1) which is a modern, tense countdown style track which can be played a minute before your host comes back on stage.
I get this question almost every time I suggest using this music strategy – and the answer is really simple.
At the beginning of your event, everyone will be mingling, finding a seat and chatting. One minute before you are ready to bring on your event MC or host, have your AV team play your ’60-Second Track’, as the track gets to the half-way point have the volume turned up to a level that people have to shout over.
The music is tense and loud, which tells everyone that something is happening,
Now have a ‘Voice Of God’ introduce your Host to the platform.
One of the very first things your host can do is clarify the use of that track.
For the events that I host and MC my script is something like this (feel free to adapt and give this to your MC or host):
‘Good morning ladies and gentlemen and welcome to the Think Different Conference 2017. My name is Kennedy and I will be your Master of Ceremonies for the next 3 days.
We have 12 amazing speakers who cannot wait to share with you everything that has been happening with Think Different over the past 12 months.
To make sure you know when we are going to be getting each presentation started, you’ll be hearing that piece of loud music before every presentation.
When you hear that piece of music you will know that you have 60 seconds to find your seat and get yourself ready for the next presenter who will be taking the stage...’
And then, of course, I go into a welcome message and what-have-you, but the point is; it is very simple and direct.
You will find that